Monitor incoming emails using Automate

7/4/2022

You can create a flow that automatically performs one or more actions after it's triggered by an event. For example, the flow can monitor your Outlook inbox and when an email with a specific subject line and email address arrives, the flow will take the attachment and save it to a SharePoint library.

Prerequisites

Microsoft Office 365

Specify the SharePoint site and library

You can use any SharePoint site of your choice and can also use an existing library.

In this scenario, we'll use the following SharePoint site and its default Documents library, which is available out-of-box.

Specify an event to start the flow

First, you must select the trigger (event) that starts the flow.

1. Sign in to Power Automate by using your organizational account.
2. Select My flows.
3. Select New flow, and then select Automated cloud flow.

4. Under Choose your flow's trigger, enter Outlook, select the When a new email arrives (V3) trigger and select Create.

5. Expand Show advanced options.

6. Add the following:

From - 'no-reply@contoso.com'

Include Attachments - 'Yes'

Subject Filter - 'Daily report'

Only with Attachments - 'Yes'

Specify an action

1. Select New step, and in the search field, enter SharePoint, and then select the create file action.

2. Add the following:

Site Address - Either copy and paste your URL or select the drop-down and select your site

Folder Path - Select /Shared Documents

File Name - Select Attachments Name from Dynamic Content

File Content - Select Attachments Content from Dynamic Content

3. Once the Attachments Name is added the Create file action is automatically added in an Apply to each. This will take care of scenarios when an email comes in with multiple attachments.

You have successfully built a Power Automate flow, which will monitor your Outlook inbox for any emails that have the text Daily report in their Subject line and have Attachments.

(Source: Microsoft)

Related training course: Microsoft Automate